This policy summarises how we store, process and manage your personal data in compliance with requirements of the General Data Protection Regulation (GDPR).
1. Readers and Subscribers
For subscribers to the SEN magazine, email newsletters, and for signed-up readers of our website: we store your name, email address, phone number and postal address (whichever of these you have provided to us) as necessary for the purpose of communicating editorial content and SEN-related information which you have requested, or in which you have expressed an interest. We may also store information about your particular SEN fields of interest (if you have told us about these) in order to provide you with more fine-tuned editorial content and information.
GDPR: the lawful basis for this data processing is our legitimate interest in providing SEN-related editorial content and information to our readership.
2. Authors
For editorial contributors: we store your name, email address, phone number and postal address (whichever of these you have provided to us) as necessary for the purpose of communicating with you as an editorial contributor and as a reader (see above). We may also store information about your professional status and your work (if you have told us about these).
GDPR: the lawful basis for this data processing is our legitimate interest in sourcing SEN-related editorial content and information, and providing the editorial content and information to our readership.
3. Advertisers and sponsors
For current advertisers and previous advertisers and sponsors: we store contact and commercial information about you including your name, email address, phone number and postal address (if you have provided these to us), your advertising and accounting history as necessary for the purpose of communicating with you for managing your advertisement, for publishing, and for accounting and credit control.
For current, previous and potential advertisers and sponsors: we store your personal data as necessary for keeping you informed about advertising opportunities, and as a reader (see above).
GDPR: the lawful basis for this data processing is legitimate interest. Our legitimate interest is in sourcing advertising and sponsorship revenue and providing the editorial content and information to our readership. Where we retain your personal data for tax and company reporting, the lawful basis is our legal obligation.
4. General
Sensitive personal data. We do not store any sensitive personal data about you such as medical information, financial details (eg credit card information), or your political or religious affiliations.
Third parties. We will not pass your data to any third party other than as necessary for the fulfilment of the legitimate interest purposes mentioned above.
Data access requests. Upon request, we will send you a copy of the personal information which we hold about you. Please send your request by email to dataprotection@senmagazine.co.uk or call 01200 409800. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Unsubscribing or data removal. If you would like us to remove your information from our records, or if you no longer want to receive our editorial content or information, please send an email to unsubscribe@senmagazine.co.uk, providing enough information for us to identify you. Our emailed content always includes a customised unsubscribe link for your convenience.
Personal data we collect through the website
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain data you provide to our website
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users who register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
